West Africa Young Statisticians Association (WAYSA)

This privacy policy describes how the West Africa Young Statisticians Association (WAYSA) collects, uses, and shares personal information when you use our website (www.waysas.org) and its related services.

1. Information We Collect

We collect several types of information from you, including:

Information You Provide Directly:

Registration Information: When you create an account (login/signup), we collect information such as your name, email address, username, and password.

Profile Information: You may choose to provide additional information in your profile, such as your affiliation, country, research interests, and biography.

Paper Submission Information: When you submit a paper, we collect information about the authors, including names, email addresses, affiliations, and the paper's title, abstract, and full text.

Reviewer Information: If you register as a reviewer, we collect your name, email address, affiliation, areas of expertise, and possibly a CV or publication history.

Communications: If you contact us, we may keep a record of that correspondence.

Information We Collect Automatically:

Log Data: Our servers automatically record information about your visit, including your IP address, browser type, referring/exit pages, and timestamps.

Cookies and Similar Technologies: We use cookies and similar technologies to collect information about your activity on our website, such as your preferences and session information.

Device Information: We may collect information about the device you use to access our website, including the device type, operating system, and unique device identifiers.

2. Legal Basis for Processing

We process your personal information based on the following legal grounds:

Consent: We may process your information with your consent, such as when you agree to participate in a specific program or receive certain communications.

Contractual Necessity: We process your information as necessary to fulfill our contractual obligations, such as providing you with access to our website and its services.

Legitimate Interests: We may process your information for our legitimate interests, such as improving our website, conducting research, and ensuring the security of our systems.

Legal Obligations: We may process your information to comply with applicable laws and regulations, including those of Nigeria, where WAYSA is registered.

3. How We Use Your Information

We use your information for various purposes, including:

Providing and Improving Our Services: To operate our website, process transactions, and enhance user experience.

Account Management: To create and manage your account, communicate with you about your account, and provide customer support.

Paper Submission and Review: To facilitate the submission, review, and publication of research papers.

Communication: To send you important notices, updates, and newsletters, and to respond to your inquiries.

Research and Analysis: To conduct research, analyze trends, and improve our understanding of how our website is used.

Security: To protect our website and users from fraud, unauthorized access, and other security threats.

Legal Compliance: To comply with applicable laws, regulations, and legal processes.

4. How We Share Your Information

We may share your information with the following categories of recipients:

Other Users: Information in your profile may be visible to other registered users of the website, depending on your privacy settings.

Service Providers: We may share your information with third-party service providers who assist us in operating our website, such as hosting providers, payment processors, and email service providers.

Reviewers and Editors: Information related to paper submissions is shared with reviewers and editors as necessary to facilitate the peer-review process.

Affiliates and Partners: We may share information with our affiliates and partners for research, collaboration, and other purposes related to WAYSA's mission.

Legal Authorities: We may disclose your information to legal authorities when required by law or to protect our rights and the rights of others.

5. Data Retention

We retain your personal information for as long as necessary to fulfill the purposes outlined in this privacy policy, unless a longer retention period is required or permitted by law. We may retain anonymized or aggregated data indefinitely.

6. Your Rights

You have the following rights regarding your personal information:

Access: You have the right to access the personal information we hold about you.

Correction: You have the right to request that we correct any inaccurate or incomplete information.

Erasure: You have the right to request that we delete your personal information, under certain circumstances.

Restriction: You have the right to request that we restrict the processing of your information, under certain circumstances.

Objection: You have the right to object to the processing of your information, under certain circumstances.

Data Portability: You have the right to receive your information in a portable format.

Withdraw Consent: If we process your information based on your consent, you have the right to withdraw that consent at any time.

To exercise your rights, please contact us at [Contact Email Address]. We will respond to your request within a reasonable timeframe and in accordance with applicable law.

7. Security

We take reasonable measures to protect your personal information from unauthorized access, use, or disclosure. These measures include:

Encryption: Using encryption to protect data in transit.

Access Controls: Limiting access to your information to authorized personnel.

Security Monitoring: Implementing security monitoring and incident response procedures.

However, please note that no method of transmission over the internet or method of electronic storage is completely secure.

8. International Data Transfers

As a Nigerian registered association, WAYSA primarily operates within Nigeria. However, your information may be transferred to and processed in other countries, including those outside of Nigeria, where data protection laws may differ. We will take steps to ensure that your information is protected in accordance with this privacy policy and applicable law.

9. Links to Other Websites

Our website may contain links to other websites that are not operated by us. We are not responsible for the privacy practices of those websites. We encourage you to review the privacy policies of any third-party websites you visit.

10. Changes to This Privacy Policy

We may update this privacy policy from time to time. We will notify you of any material changes by posting the new privacy policy on our website and updating the effective date. Your continued use of our website after the changes constitutes your acceptance of the updated privacy policy.

11. Contact Us

If you have any questions or concerns about this privacy policy, please contact us at:

West Africa Young Statisticians Association (WAYSA)